Student Progression Report (SPR)

The Student Progression Report (SPR) is a collaborative effort between faculty and student to address any area(s) of academic or clinical concern that may impede a student’s progression in the nursing program. Together, faculty and student create a plan of action to support the student. It is the student’s responsibility to follow the plan or work with faculty to revise it as appropriate.

Instructions

  1. Faculty will email a copy of the plan to the student, using read & delivery receipt, with the Academic Success Coach (ASC) cc’d on the email.
  2. The student will sign and return the form via email to their faculty.
  3. Faculty will forward the signed form to the ASC and retain a copy of the read & delivery receipt.
  4. The ASC will save this document in the student’s record in the Office of Student & Academic Affairs (OSAA).

Additional Information for Faculty

The Student Progression Report (SPR) may be used for a variety of situations including but not limited to early detection of a problem in a course and potential risk of failing; documenting failed tests, assignments, clinical and professional conduct concerns; and discussing possible interventions and referrals that support a student’s success.

Instructions for filling out the SPR

Course faculty are expected to initiate the SPR and contact the student for an initial conversation within 1-2 days of the incident/concern. This conversation may take place in person, phone or via Zoom and must be completed within 5 business days of the incident/concern.

  1. Fill out the form, sign (typing or writing a name is acceptable), and date.
  2. Faculty will email a copy of the SPR to the student, using a read & delivery receipt, with the Academic Success Coach and other relevant parties cc’d on the email (as determined by each Program Director). 
  3. The student will sign and return the form via email to their faculty. 
  4. Faculty will forward the signed form to the ASC and retain a copy of the read & delivery receipt. The ASC will save this document in the student’s record in the Office of Student & Academic Affairs (OSAA).

What happens when the ASC receives the SPR?

When an SPR form is initially received by the ASC, a letter of introduction is emailed to the student inviting them to access services available through the ASC. These services may include but are not limited to learning more effective study and test taking strategies; strategies for overcoming test anxiety, stress, and time-management challenges; strategies for maintaining a healthy school-life balance; and referrals for accommodations, etc.

When do I issue an SPR?

Faculty have some discretion regarding whether to use an SPR form. Consider these guidelines for when to issue an SPR: 

  1. The interaction requires documentation. 
  2. The student demonstrates:
    1. Need for additional assistance to be successful in the course such as: clarification of material, study strategies, time management, testing strategies, stress management, referrals, etc.)
    2. Continual late assignments
    3. A drop in course performance in attendance, clinical behavior, exam scores, paper grades, etc.
    4. Any student scoring less than 70% on an exam or paper.
  3. Faculty wish to demonstrate that they have reached out to the student to suggest a plan for progress.
  4. If the student is at risk of failing, faculty must schedule a face-to-face meeting with the student to discuss next steps (remediation). It is the student’s responsibility to follow-up on the faculty’s remediation recommendations or requests.

The SPR form may be used in the following situations:

  1. A student gets one low score on a low-stakes assignment, is in good standing otherwise, and is not at risk for failing. Instead of an SPR, faculty are encouraged to communicate directly with the student to determine whether further intervention is needed.
  2. Patient safety has been compromised in the clinical setting. An SPR form is not required but may be filled out AFTER all other UA and CON protocols have been completed.
  3. HIPAA violations are reported per UA and CON policy. An SPR is advised if this negatively impacts course grade.

Contact Information

Deb Nesbitt, MSN, APRN, PMHNP
University of Arizona College of Nursing
1305 N Martin Ave, Rm 103A
Tucson, AZ 85721-0203

dnesbitt@email.arizona.edu

(520) 626-6151